It is the policy of Rocky Mountain College to provide access for our community to local, national and international sources of information and to provide an environment that encourages the free exchange of ideas and sharing of information. Access to the College's information technology resources is a privilege and must be utilized in an ethical manner.

The College expects all members of the RMC community to use computing and information technology resources in a responsible manner, respect these resources that have been provided, the rights and privacy of others, the integrity of facilities and controls, and all pertinent laws and College policies and standards.

This policy outlines the standards for acceptable use of Computing Resources, which include, but are not limited to, equipment, software, networks and data whether owned, leased, or otherwise provided by Rocky Mountain College.

This policy applies to all users of Computing resources, including faculty, staff, students, and guests accessing external network services, such as the Internet via College facilities.

Preserving the access to information resources is a joint effort that requires each member to act responsibly and safeguard against abuses. Therefore, both the group as a whole and each individual user have a responsibility to abide by the following standards of acceptable and ethical computer use:

Failure to comply with the appropriate use of these resources threatens the atmosphere for the sharing of information, the free exchange of ideas and the secure environment for creating and maintaining information property. Any member of the College found using information resources for unethical or unacceptable practices has violated this policy and is subject to disciplinary proceedings including suspension of system privileges, dismissal from the College, termination of employment and/or legal action as may be appropriate.

Rocky Mountain College reserves the right to limit or restrict the use of its computing and information technology resources based on institutional priorities and financial considerations, as well as when it is presented with evidence of a violation of College policies, contractual agreements, or applicable state and federal laws. Although all members of the College have an expectation of privacy, if a user is suspected of violating this policy, his or her right to privacy may be superseded by the College's requirement to protect the integrity of information technology resources, the rights of other users and the property of the College. The College, thus, reserves the right to examine material stored on or transmitted through its facilities if there is probable cause to believe that the standards for acceptable and ethical computer use are being violated by a member of the College. A reasonable attempt will be made to notify end users if a violation of these or other College policies is known or suspected before any specific action is taken.

Guidelines for Interpretation and Administration of the Acceptable Use Policy for Computing Resources:

These guidelines are intended to assist the College in the interpretation and administration of the Acceptable Use Policy for Computing Resources. They outline the responsibilities each member of the College accepts when using computing resources. This is put forth as a minimum set of standards for all areas of the College and may be supplemented with specific guidelines. However, such additional guidelines must be consistent with this policy and cannot supersede this document.

User Responsibilities:

For example: it is a violation

Use computing and information technology resources only for their intended purposes.

For example: it is a violation

Protect the access and integrity of computing resources.

For example: it is a violation

Abide by applicable laws and college policies and respect the copyrights and intellectual property rights of others, including the legal use of copyrighted software.

For example: it is a violation

Respect the privacy and personal rights of others.

For example: it is a violation

System Administrator Responsibilities:

System Administrators have the additional responsibility of ensuring the integrity, confidentiality, and availability of the resources they are managing. Persons in these positions are granted significant trust to use their privileges appropriately for their intended purpose and only when required to maintain the system. Any private information seen in carrying out these duties must be treated in the strictest confidence, unless it relates to a violation or the security of the system.

Security Caveat:

Be aware that system administrators are charged with preserving the integrity and security of resources, security sometimes can be breached through actions beyond their control. Users are therefore urged to take appropriate precautions such as safeguarding their account and password, taking full advantage of file security mechanisms, backing up critical data and promptly reporting any misuse or violations of the policy.

Every member of the College community has an obligation to report suspected violations of the above guidelines or of the Acceptable Use Policy for Academic Computing Resources. Reports should be directed to the area responsible for the particular system involved.

If a suspected violation involves a student, a referral may be made to the Director of Academic Computing. If a suspected violation involves a staff or faculty member, a referral will be made to the individual's supervisor.

In addition to this document, specific computers and labs may have additional rules in association with their use. These rules should be posted clearly at the facility (e.g. No Food or Drinks Allowed). Violations of those rules are considered violations of Acceptable Use, and may be reported using the procedure in this document.

Specific Interpretations Interfering with Other Systems

Problems often occur when someone creates a program that does something many times. For example, if you write a program that looks at the same web page thousands of times, this will normally cause a problem. Both the servers that handle web pages, and the network that gets the pages to you, are designed for normal human use. They are not designed to cope with programs that ask for the same thing many times.

Similarly, sending the same request via email a large number of times (even in the same email message) will often cause problems. So will repeatedly opening and closing network connections, continuously sending "ping" packets, etc.

Networks can only handle a limited amount of traffic. If you start writing programs or scripts that use these tools repeatedly or in unusual ways, it is your responsibility to make sure that what you are doing will not cause trouble for the rest of the network.

Commercial Use

Commercial use is covered in both the policy and guidelines document. It is being mentioned here simply because commercial use is a common violations of acceptable use. Here are some of the most common examples of things we consider commercial use:

Chain letters

[This text is from the US Postal Inspection Service web site.]

A chain letter is a "get rich quick" scheme that promises that your mailbox will soon be stuffed full of cash if you decide to participate. You're told you can make thousands of dollars every month if you follow the detailed instructions in the letter.

A typical chain letter includes names and addresses of several individuals whom you may or may not know. You are instructed to send a certain amount of money--usually $5--to the person at the top of the list, and then eliminate that name and add yours to the bottom. You are then instructed to mail copies of the letter to a few more individuals who will hopefully repeat the entire process. The letter promises that if they follow the same procedure, your name will gradually move to the top of the list and you'll receive money -- lots of it.

There's at least one problem with chain letters. They're illegal if they request money or other items of value and promise a substantial return to the participants. Chain letters are a form of gambling, and sending them through the mail (or delivering them in person or by computer, but mailing money to participate) violates Title 18, United States Code, Section 1302, the Postal Lottery Statute. (Chain letters that ask for items of minor value, like picture postcards or recipes, may be mailed, since such items are not things of value within the meaning of the law.)

Recent Internet chain letters often start out by saying "this is absolutely legal", or "I used to think this was illegal, but I checked with a lawyer and it's not". The USPS and FBI say that this is false. These schemes (and various related ones, including some multilevel marketing scams) are considered to violate Federal laws against both gambling and wire fraud.

Cooperation with System Administrators

From time to time activities may interfere with operation of the system, even though they may not clearly be prohibited by the Acceptable Use Policy. In such cases, the system administrator or other College staff person may contact you and ask you to stop or postpone doing something. You are expected to comply with such instructions. Once you have received such a warning, any further activity of the same kind will be treated as a violation of Acceptable Use.
If you think the Academic Computing staff member has acted inappropriately in asking you to stop something, you may ask the Academic Vice President, Vice President for Administration and Finance, or the Vice President of Student Services to review the decision. However you will be expected to comply with the ruling of the staff while this review occurs.

How to Report Infractions Involving Academic Computing Systems

The majority of reports should be made through normal College support channels. (e.g. e-mail For more serious incidents, you may prefer to contact the Director of Academic Computing.

File Sharing Supplement to the Acceptable Use Policy

The following information pertains to students, faculty, administrators, staff, and all other employees, and guests of the College and all users of College equipment.

Illegal music and movie file sharing and related copyright violations will not be tolerated at Rocky Mountain College. If the College receives a reputable claim of copyright infringement, it will initiate an immediate investigation. If there is evidence that copyright infringement has occurred, access to network services will be terminated until suspected violator meets with a College official to discuss the matter. If after the individual's computer or other device is examined by College officials and the individual agrees to abide by all laws and College policies related to copyright, network access will be restored. Repeat violations will be referred to the appropriate Official for further action.

Violators may also be subject to civil and criminal fines and possible jail sentences. The College is not liable for violations of its Acceptable Use and Copyright Policies by students, faculty, administrators, staff, all other employees, guests of the College, and all users of College equipment.

Rocky Mountain College respects copyright laws and will cooperate with court ordered investigations related to possible copyright infringement.